Defect Management for Real Estate, Property Management and Construction
PLANFRED provides a range of features that streamline defect management on real estate, properties and construction sites. These features include the creation of defect lists, the assignment of defects to responsible parties, the tracking of defect resolution progress, and the generation of reports on defect resolution status.
Key Advantages of Digital Defect Management:
- Increased Efficiency
- Enhanced Transparency
- Cost Savings
- Improved Collaboration
- Reduced Errors
- Data Security
- Timely Project Completion
4 Simple Steps – Easy to Use:
Capture photos or videos of the defect on-site and provide a description. Assign the defect to the responsible person, set a deadline, and save it as a draft or publish it directly, even in offline mode.
Coordinate all queries and clarifications directly within the task using the built-in chat feature. All communication is chronologically stored in the task activities, ensuring clear documentation.
Once the defect has been resolved, the responsible person can report in PLANFRED that the affected area is free of defects. Documentation photos, expense records, and other relevant information can be attached to provide comprehensive evidence.
If an inspection reveals that the defect still exists, the task can easily be set to the 'open' status again for further action.
Billing technicians have all the necessary information for accurate billing conveniently located within the respective tasks. This includes details such as additional client orders, direct labor effort data, performance, acceptance photos, type sheets, and more.
Please note: The use of ‘offline mode’ enables defect recording even without an active internet connection.
Comprehensive Features: All You Need for Professional Defect Management
PLANFRED provides a wide array of features that cater to every aspect of defect management on the property or construction site. With the new PLANFRED mobile app, this process becomes effortless.
● Defect list creation
● Online or offline recording
● Deadline setting
● Draft saving for later processing back in the office
● Assignment to responsible persons
● Progress tracking
● Report generation
● Individual defect categories
● In-task chat function
● Dictation function
● Clear filter function
● Attachment capability
● Report notifications
● Flexible location system
● Complete documentation
Benefits of Digital Defect Management with PLANFRED:
● Increased efficiency: Automate defect reporting and handling for faster resolution.
● Transparency: Central platform for tracking and evaluating defects, promoting better understanding and faster resolution.
● Cost savings: Automate processes and analyze data to identify trends and reduce defects and costs.
● Improved collaboration: Enhance teamwork and communication among project stakeholders.
● Increased customer satisfaction: Ensure timely and smooth project handover to clients.
● Reduction of errors: Minimize human errors with automatic and standardized defect recording.
● Increased data security: Secure and encrypted storage of data to protect sensitive information.
● Flexibility: Access and use the software from various devices for enhanced productivity.
While Excel spreadsheets are commonly used for defect management, there are drawbacks associated with them:
Error-prone: Excel spreadsheets are susceptible to errors, especially when multiple individuals are involved in recording and processing defects.
Limited functionality: Excel has limited customization options compared to specialized defect management software like PLANFRED. It lacks features such as automatic notifications, real-time updates, and comprehensive reporting.
Collaborate challenges: Collaborating effectively with Excel spreadsheets can be difficult, leading to versioning issues, conflicts, and potential data loss.
Data management limitations: Excel lacks robust data management capabilities, making it challenging to organize, filter, and search defect data efficiently.
Digital or mobile defect management refers to the utilization of digital or mobile technologies to support the process of identifying, documenting, tracking, and resolving defects in a project or organization.
Compared to traditional defect management methods that rely on manual recording and tracking of defects using paper or Excel spreadsheets, digital or mobile defect management offers numerous advantages.
For instance, can defects be directly recorded and documented on-site using a mobile device? Yes, with digital or mobile solutions, defects can be efficiently recorded and documented on-site, saving time and effort while reducing the likelihood of errors.
Additionally, these solutions enable effective collaboration and communication among team members, as real-time access to defect information is available from any location.
Other benefits of digital or mobile defect management include automatic defect assignment notifications, progress tracking, real-time status updates, and comprehensive reporting capabilities.
In summary, digital or mobile defect management provides an effective and efficient solution that enhances the accuracy and transparency of defect management processes, fosters collaboration, and expedites defect resolution in the real estate, property management and construction industry.
PLANFRED Tasks is available at no additional cost in all of our packages.