Efficient Software and App for Defect Management

Designed for real estate, property and construction managers, construction supervisors, architects, owners, and general contractors to efficiently address construction project defects.

NEW: Planfred now also available as app!

Download on the App StoreGet it on Google Play

Defect Management for Real Estate, Property Management and Construction

PLANFRED provides a range of features that streamline defect management on real estate, properties and construction sites. These features include the creation of defect lists, the assignment of defects to responsible parties, the tracking of defect resolution progress, and the generation of reports on defect resolution status.

Key Advantages of Digital Defect Management:

-   Increased Efficiency

-   Enhanced Transparency

-   Cost Savings

-   Improved Collaboration

-   Reduced Errors

-   Data Security

-   Flexibility

-   Timely Project Completion

PLANFRED-Webapp – Task-Report
PLANFRED Screenshot – Tasks Status, Filter & Shortcuts
PLANFRED-Webapp – Taskliste
PLANFRED-Webapp – Task-Detail

4 Simple Steps – Easy to Use:

PLANFRED-Webapp – Mängelmanagement

1) Site Inspection - Recording the Defects:

Capture photos or videos of the defect on-site and provide a description. Assign the defect to the responsible person, set a deadline, and save it as a draft or publish it directly, even in offline mode.

PLANFRED-Webapp – Task-Chat

2) Documented Clarifications through Chat Messages:

Coordinate all queries and clarifications directly within the task using the built-in chat feature. All communication is chronologically stored in the task activities, ensuring clear documentation.

PLANFRED Screenshot – Task … in Bearbeitung … in Abklärung … erledigt

3.) Completion with documented free message

As soon as the construction defect has been eliminated, the responsible person reports directly in Planfred that the affected service is free of defects. In the course of this, documentation photos or type sheets, expense records and similar can be attached.

If an inspection shows that the defect still exists, the task can simply be set to the "open" status again.


4) Comprehensive Task Accounting:

Billing technicians have all the necessary information for accurate billing conveniently located within the respective tasks. This includes details such as additional client orders, direct labor effort data, performance, acceptance photos, type sheets, and more. 

Please note: The use of ‘offline mode’ enables defect recording even without an active internet connection.

Comprehensive Features: All You Need for Professional Defect Management

PLANFRED-Webapp – Taskliste

PLANFRED provides a wide array of features that cater to every aspect of defect management on the property or construction site. With the new PLANFRED mobile app, this process becomes effortless.

●      Defect list creation
●      Online or offline recording
●      Deadline setting
●      Draft saving for later processing back in the office
●      Assignment to responsible persons
●      Progress tracking
●      Report generation
●      Individual defect categories
●      In-task chat function
●      Dictation function
●      Clear filter function
●      Attachment capability
●      Report notifications
●      Flexible location system
●      Complete documentation

Bauleiter schaut auf Tablet – PLANFRED-Tasks

Benefits of Digital Defect Management with PLANFRED:

●      Increased efficiency: Automate defect reporting and handling for faster resolution.
●      Transparency: Central platform for tracking and evaluating defects, promoting better understanding and faster resolution.
●      Cost savings: Automate processes and analyze data to identify trends and reduce defects and costs.
●      Improved collaboration: Enhance teamwork and communication among project stakeholders.
●      Increased customer satisfaction: Ensure timely and smooth project handover to clients.
●      Reduction of errors: Minimize human errors with automatic and standardized defect recording.
●      Increased data security: Secure and encrypted storage of data to protect sensitive information.
●      Flexibility: Access and use the software from various devices for enhanced productivity.

Transparent Pricing

PLANFRED ensures transparent pricing without any hidden fees.

One price for all your projects regardless of the number of participants involved.


instead 228,-
$ / Month
  • 1 GB
    storage space

  • 1 Project

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support


instead 708,-
$ / Month
  • 15 GB
    Storage Space

  • Projects unlimited

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support

  • Approval system

  • Document vault


instead 2388,-
$ / Month
  • Storage space
    Unlimited (fair use)

  • Projects unlimited

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support

  • Approval system

  • Document vault

  • Phone support for all users

  • Online course for all users

Our support team has over 20 years of experience in the construction industry.

Contact us in a completely uncomplicated way or start directly with your own project.

Tasks FAQ's

Use Excel template or PLANFRED?

While Excel spreadsheets are commonly used for defect management, there are drawbacks associated with them:

  1. Error-prone: Excel spreadsheets are susceptible to errors, especially when multiple individuals are involved in recording and processing defects.

  2. Limited functionality: Excel has limited customization options compared to specialized defect management software like PLANFRED. It lacks features such as automatic notifications, real-time updates, and comprehensive reporting.

  3. Collaborate challenges: Collaborating effectively with Excel spreadsheets can be difficult, leading to versioning issues, conflicts, and potential data loss.

  4. Data management limitations: Excel lacks robust data management capabilities, making it challenging to organize, filter, and search defect data efficiently.

What is meant by ‘digital or mobile defect management’?

Digital or mobile defect management refers to the utilization of digital or mobile technologies to support the process of identifying, documenting, tracking, and resolving defects in a project or organization. 

Compared to traditional defect management methods that rely on manual recording and tracking of defects using paper or Excel spreadsheets, digital or mobile defect management offers numerous advantages. 

For instance, can defects be directly recorded and documented on-site using a mobile device? Yes, with digital or mobile solutions, defects can be efficiently recorded and documented on-site, saving time and effort while reducing the likelihood of errors. 

Additionally, these solutions enable effective collaboration and communication among team members, as real-time access to defect information is available from any location.

Other benefits of digital or mobile defect management include automatic defect assignment notifications, progress tracking, real-time status updates, and comprehensive reporting capabilities. 

In summary, digital or mobile defect management provides an effective and efficient solution that enhances the accuracy and transparency of defect management processes, fosters collaboration, and expedites defect resolution in the real estate, property management and construction industry.

How much is PLANFRED Tasks?

PLANFRED Tasks is available at no additional cost in all of our packages.