Virtual project room for your construction projects

The professional tool for all construction managers, construction supervisors, architects, owners and general contractors to efficiently manage construction projects.

The Planfred virtual project space is successfully used by 137,000 users in over 17,000 successful projects.

NEW: Planfred now also available as app!

Download on the App StoreGet it on Google Play

All the functions you need for professional construction project management

PLANFRED offers a wide range of functions to cover all areas of construction project management on the construction site. With the new mobile app, this is child's play.

  • Inter-company documented plan exchange

  • Up-to-date plan and document list

  • Collaborative defect management

  • To-do list with chat function

  • Approval system

  • Project backup

  • Upload notifier

  • Unlimited file sizes

  • Document access authorization

  • Documentation of all activities

  • Participant management

  • Uncomplicated and self-explanatory to use

  • App for iOS and Android

PLANFRED webapp – plans list
PLANFRED webapp – task detail
PLANFRED webapp – document detail
PLANFRED webapp – tasks list

Virtual project room for all types of construction projects

Planfred offers a wide range of features that greatly simplify site project management, such as keeping track of the current plan status, all documents, keeping track of the approval workflow, creating task and defect lists and tracking progress in correcting defects, and generating reports on the status of defect correction.

Increased efficiency, transparency, cost savings, improved collaboration, reduction of defects, data security, flexibility and on-time completion are the compelling benefits of digital construction project management.

With Planfred, the owner, architect and construction manager can effectively manage and administer the construction site. The construction project management software also enables quick and easy communication between team members to ensure everyone is on the same page and tasks are completed quickly and efficiently.

3 main functions described briefly:

PLANRED-Screenshot plans-list

1.) Plan management - The heart of Planfred

PLANFRED is known for always having the current plan status in view. In the list view, only the last plan status is displayed, since outdated plans are moved to the plan history as soon as there is a more current index.

Each plan has its own history and outdated plan indices as well as their activities remain always available. Thus, you have the perfect overview of all current plans and their history.

PLANFRED webapp – document list

2) Document Management

In order to always have the current version of documents in view, the revision system is used in the same way as for plans. This means that only the current versions are displayed in the list and the respective outdated statuses are saved directly in the document history.

When uploading, each document is automatically assigned the correct role and can also be marked with parent group, document folder and tags. This way, everyone can quickly find the documents they need.

PLANFRED Tasks für iOS und Android

3.) Completion with documented free message

As soon as the construction defect has been eliminated, the responsible person reports directly in Planfred that the affected service is free of defects. In the course of this, documentation photos or type sheets, expense records and similar can be attached.

If an inspection shows that the defect still exists, the task can simply be set to the "open" status again.

Bauleiter schaut auf Tablet – PLANFRED-Tasks

Your benefits at a glance

Digital construction project management with Planfred offers numerous advantages:

  • Improved collaboration: Construction project management software enables project teams to collaborate more effectively by keeping track of current plans and documents and working on the task list in real time.

  • Improved efficiency by using automation tools to reduce manual tasks.

  • Risk mitigation: the software enables project managers to identify and minimize risks by planning and managing tasks and resources more effectively.

  • Time and cost savings: using construction project management software helps automate the manual tasks involved in managing construction projects (such as sending emails for plan updates). This can save time and money that would otherwise be spent on manual data entry and management. In addition, by analyzing data, trends and causes of defects can be identified, which can lead to a reduction in defects and costs in the long run.

  • Transparency: Digital construction project management provides a central platform for recording, tracking and evaluating plan document updates as well as tasks and defects. This enables transparent documentation.

  • Increased customer satisfaction: Efficient processing of tasks and defects can facilitate handover to the client on schedule and on time.

  • Reduction of errors: Digital construction project management minimizes human errors, as the recording of tasks and defects is automatic and standardized. This improves the quality of processes and results.

  • Increased data security: Digital construction project management enables secure and encrypted storage of data. This prevents unauthorized access to sensitive information.

  • Flexibility: Digital construction project management can be used from different devices. This enables flexible and location-independent use and increases the efficiency of those involved.

The prices for our construction project management software & app

Planfred Tasks is included free of charge in all packages!


instead 228,-
$ / Month
  • 1 GB
    storage space

  • 1 Project

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support


instead 708,-
$ / Month
  • 15 GB
    Storage Space

  • Projects unlimited

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support

  • Approval system

  • Document vault


instead 2388,-
$ / Month
  • Storage space
    Unlimited (fair use)

  • Projects unlimited

  • Users unlimited
    (no per-seat pricing!)

  • Admins unlimited

  • Plans

  • Documents

  • Tasks

  • Backup app

  • E-mail support

  • Approval system

  • Document vault

  • Phone support for all users

  • Online course for all users

Our support team has over 20 years of experience in the construction industry.

Contact us in a completely uncomplicated way or start directly with your own project.

Martina Schmid

Martina Schmid


Hannes Nimmerfall

Hannes Nimmerfall

Master builder, architectural office

Project Management FAQ's

What is meant by "virtual project room"?

A virtual project room (VPR) or digital project room is an online tool that enables project teams to work together on projects regardless of their location. The VPR provides a central platform where team members can share and access all the information and resources needed for the project.

Typically include virtual project rooms features such as:

1. Plan and document management: uploading, editing and releasing plans, documents and other files in the project team.

2. Task management: creating task lists and schedules, assigning tasks to team members and monitoring progress.

3. Communication: an integrated communication system that allows team members to communicate directly with each other without relying on email.

4. Deadlines: a function for setting deadlines for tasks and approvals.

5. Budget and cost management: the administration and monitoring of the project budget and costs.

6. Data analysis: the ability to analyze project information and generate reports to monitor project progress and make decisions.

Using a VPR can provide many benefits, such as better team collaboration and communication, increased transparency and efficiency in project management, and reduced travel and administrative costs. Other important aspects when using a virtual project room are security and data protection standards.

Another benefit of VPRs is the ability to track project progress in real time. Since all information is stored centrally, team members can view the current status of the project at any time and react to changes. This can help minimize delays and streamline project flow.

A VPR can also be used to collaborate with external partners, such as customers or suppliers. This enables easier and more effective communication and collaboration across different organizations.

Finally, VPRs can also be used for archiving project documents and information. By storing and managing documents and information centrally, these can also be made easily accessible after the project has been completed, which facilitates the reuse of knowledge and information in future projects.

What is meant by "digital construction project management"?

Digital construction project management refers to the use of digital technologies and software applications to improve the process of managing construction projects. Essentially, digital construction project management means replacing the traditional paper-based approach to project management with digital tools and platforms.

Digital construction project management can have a variety of applications, including managing project data, coordinating teams, planning schedules and budgets, monitoring progress and managing risk. Digital construction project management can also involve the use of building information modeling (BIM), a process for creating and managing 3D digital models of the construction project.

Digital or mobile defect management refers to the use of digital or mobile technologies to support the process of identifying, documenting, tracking and resolving defects in a project or organization.

Compared to traditional defect management, which involves manually recording and tracking defects on paper or in Excel spreadsheets, digital or mobile defect management offers a variety of benefits.

For example, defects can be recorded and documented directly on site using a mobile device, saving time and effort and reducing the error rate. Using digital or mobile solutions also enables effective collaboration and communication between team members, as information is available in real time and can be accessed from any location. Other features include automatic defect assignment notifications, progress tracking, status updates and reporting.

In summary, digital or mobile defect management is an effective and efficient solution that improves the accuracy and transparency of defect management processes, promotes collaboration, and increases the speed of defect resolution in construction.

Use Excel template or PLANFRED?

Excel spreadsheets are a commonly used tool for construction project management, but there are drawbacks to them:

  1. Error-prone: Excel spreadsheets can be prone to errors, especially when multiple people are involved in recording and processing defects.

  2. Limited functionality: Excel spreadsheets offer limited functionality and cannot be customized as extensively as specialized defect management software. For example, it cannot generate automatic notifications when defects are assigned, real-time status updates, or detailed reports.

  3. Difficult to collaborate: It can be difficult to collaborate effectively with Excel spreadsheets, especially when multiple people need to access them simultaneously. Versioning issues, conflicts, or data loss can occur.

  4. Data management: Excel spreadsheets do not provide extensive data management capabilities that specialized defect management software does. It can be difficult to effectively organize, filter, or search defect data.

How much does Planfred cost?

Planfred is free for 30 days. Click here for the package prices: